Administration Manager (FT11171010)

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Salary:

RMB150000 - 300000 / annum

Location:

Beijing

Date posted:

October 10, 2018

Employment type:

Permanent

Job reference:

FT11171010

Specialisation:

Jobs at Robert Half


Description

Reports to: Managing Director

Direct Reports: Receptionist/Sales Support Admin Specialist

Location: Beijing

Purpose of the job:

The Administration Manager provides the managerial administrative support necessary to ensure the smooth, efficient functioning of the divisions and the branch as a whole.

Principal Accountabilities and Duties:

Activities for this position may include, but are not limited to, some or all of the following, depending upon branch size:

  • Provide primary support to the Managing Director/Division Directors and Regional Office as applicable.
  • Oversee all office support staff, including hiring. Train new administrative employees or existing employees on new processes.
  • Process Expense reports.
  • Manage petty cash.
  • Act as point of contact for the Regional/District office and back office departments.
  • Keeps an inventory of all office supplies and office equipment. Order additional supplies as required.
  • Plan and coordinate all business events and branch functions.
  • Organise branch meetings.
  • Receive all vendor calls and handle appropriately.
  • Act as point of contact for property/facilities related issues and can escalate appropriately.
  • Act as project liaison for all Regional/District or back office initiated projects. This includes making certain that the Company Compliance guidelines are understood and being followed.
  • Track all employee holiday and other leave. Process requests and forms related to absence. Arrange reception/divisional support cover during absence.
  • Compile weekly, monthly and ad hoc reports as requested by Branch Management, Regional/District Office or other back office departments.
  • Distribute information, as assigned, to the Sales Consultants. This includes, but is not limited to, back-office roll-out information and reports requested by Division Director.

Additionally may be required to:

    • Act as support person for Recruiting Specialists
    • Enter Candidate information into Salesforce
    • Review CVs and reformat to house style
    • Answer and respond to/route telephone enquiries as appropriate
    • Prepare and send correspondence, including running any requested mailers
    • Process timesheets and any other payroll related paperwork as well as respond to payroll requests/queries as necessary.
    • Review jobs and approve for upload to websites
    • Adhere to Company Compliance procedures and run regular audits to ensure all requirements are being met
    • Run searches and reports in Salesforce
    • Maintain filing of client paperwork
    • Ensure conference rooms maintain a professional demeanour and office is tidy, including any storage areasCover receptionist duties as required, which includes managing Company In process, booking couriers and taxis, greeting visitors, coordinating candidate testing.
    • Perform other activities or duties that you may be instructed to carry out from time to time that are reasonably within the scope of your job position and work capabilities.

Rrequirements:

    • Bachelor or above degree holder, 3 years above admin experience, and recruitment firm background is highly preferred.
    • Familiar with office software, excellent English skill in both speaking and writing
    • Responsible, strong sense of agility and good service mindset
    • Professional and highly efficient
    • Independent, proactive and able to work in a star up environment efficiently



Shanghai

Room 1912-14 19th Floor Shanghai Two ICC
No. 288 South Shaanxi Road Xuhui District Shanghai
Huangpu Qu
Shanghai Shi 200020
+86 21 6032 0555
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